Step 5: After the Event
After your event wraps up, we need some final documentation to close the loop - from attendee lists to proof of spend. This ensures we can process your budget transfer and report on success.
Fill Out The Post Event Form
In order to invoice participating suppliers and collect their COOP we need a few things from you:
- 2–3 paragraph event summary
- Final attendee list (name, email , company, postal code, country, industry, interesting moment)
- Proof of execution (photos, materials used)
- Local cost center for budget allocation
Please note: all these infos are mandatory within 1-2 weeks after the event. Without these infos we will not be able to collect COOP!
COOP Process
Step 1 - Collect Information
- Supplier confirmations of participation
- COOP details (if amounts differ per supplier, please provide an excel file)
- Local cost center
Details need to be sent over with initial event request
Step 2 - Collect Proof of Execution
- Good pictures of supplier demos/speeches/logos (at least 1 picture per supplier)
- List of attendees
Details need to be sent over within 1-2 weeks after the event
Step 3 - Supplier Invoicing & Reporting
- All suppliers will be invoiced after execution of the event.
- Invoicing & reporting can only be done with complete proof of execution and detailed coop confirmation information.
- COOP transfers to your local cost center will be done at the end of every quarter